Google G Suite for business email

When launching a new website for a client I am often asked to host their emails too (@their-domain.com). I always recommend against hosting their emails on their web server, and in particular on a typical wide spread shared server and here are the reasons why along with my number 1 recommendation:

Why shouldn't I host my emails on my website's hosting server?

1. Moving website to a new server

At some point you may outgrow your shared hosting server for your website or simply want to move to a new host for any number of reasons. Once you move your site and let your (no longer needed) hosting account expire you will find your emails stop working. This is because you chose to host them on the same server - you could keep the old hosting account active, or set up your email accounts again on your new server. This can be a massive pain to do and usually you will want to migrate all of your past emails over to your new server without downtime. In my experience, the perfect solution is to host your email in one place and leave it like that forever. Keeping your emails on a separate scalable server gives your website freedom to move as often as you like.

2. Trust & Reliability

Often, shared hosting accounts also offer email hosting. Whilst this is convenient, in most cases they aren't the greatest. You may experience regular blacklisting due to other customers that are on the same server sending spam emails, frequent downtime, limited features and problems sending to certain ISPs. The company that offers the hosting can itself close down without notice. You must realise that some of these hosts may well be a 16 year old running a little sideline business from their bedroom, or some may find the competition too hard to handle and can no longer stay afloat.

3. Mail storage

Many email hosts might offer a few MB or 1-2GB of space per email account and you find yourself running out of space fairly soon, especially if you send/receive a lot of attachments.

My Recommendation - Google!

So with all that said above, I usually recommend people start as they mean to go on and register for a Google G Suite account. Prices start from £3.30 per user per month and in most cases that is a suitable package. Why?

1. Storage

You get (at time of writing) 30GB storage per user. When I first started using it I got 7GB, then 15GB - Following this pattern it should continue to scale up as storage becomes more important to people

2. Trust & Reliability

Lets face it, Google are less likely to go bust, have downtime, errors etc... than your local web host.

3. Longevity

You can probably safely say your emails can be hosted there for the rest of your life and stay independent of your website(s)

4. Support

They offer 24/7 phone & email support!

5. Features

If you've ever had a gmail account you will know there are more than enough features for anti spam, security, preferences along with Docs, Spreadsheets & calendars.

6. Price

£3.30 per user per month is not going to break the bank!

Summary

So why not head over to Google and give it a go. They offer a 14 day free trial so you have nothing to lose if you want to have look around. I usually have a few spare 20% discount codes if you want to save some money off your first year so if you decide to continue after your free trial just send me an email requesting a code and I'll pass it on, first come first served.

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What's All This About?

Deanblog is a collection of articles written by Dean Morgan from Deanzod Limited. The aim of the site is to provide helpful information for everyone from web designers & developers right through to website owners. I will try and keep a good balance of information such as php/mySQL tutorials, html/css tutorials along with marketing ideas and advice for website owners.

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